Yeah! So my assistant started her job today! Actually, she stopped by yesterday to fill out the reams of paperwork that Human Resources uses to greet all new hires–but she actually started working today!!!
Still have some concerns about the visa process and how long she might actually be my assistant though.

But it is out of my hands for the moment.

Anyhow, I am continuing to work on my portion of the strategic plan and have gotten to the part of my job where I must exercise the “co-ordinates with internal departments and constituencies” portion of my job description. (Actually, my job description is three pages long. I don’t know if that line is in there, but I have a hard time imagining it isn’t in a document that long)

Anyway–

In the old strategic plan, there are a number of unrealized goals (like a 6 million dollar addition to the theatre) that were written in consultation with some other deparments because they would include their participation. Some of them, like creating inservice opportunities for high teachers (I just realized, I haven’t written on that subject yet–tomorrow’s entry!) and having classes for campus professors that taught them how to integrate the arts into their classes, are near to my heart.

There are other projects I am interested in fairly strongly as well, but these two, among some others, I can envision being accomplished with current staffing. Thus they are more immediately achievable and more exciting to me.

It was interesting running around talking to the people who were nominally involved in the old strategic plan projects because I was trying to talk them into my vision of a program that was proposed years before I got here. They had little to no recollection about these goals and I am here extolling the benefits I percieve in continuing to pursue these goals.

There are a number of projects I am proposing that don’t relate to instruction/education, renovation and getting my staff paid a little better. One is a beautification program for the walls next to the stairs in front of the theatre. People have said it looks like a highway underpass so I want to have a biennial mural contest with the local schools where we paint the walls white, have students paint a mural and then start again in 4 years. (There is a big ugly gray wall on either side of the stairs so we would alternate allowing the 4 year period.)

I would also like to develop our database so that we can effectively track ticket purchasing, donations, volunteerism, etc. I am hoping to integrate our ticketing system with the university online system so that it is easier for people to make purchases than it is with the taped together option I have now.

There are actually some other priorities I had which I can’t remember at this time. I wish I had thought to bring the paperwork home, but I didn’t know I would be writing on the subject.

One great suggestion the office manager made was to set up a database of some sort to help place students in employment situations. While we don’t have a formal practicum situation where students are required to do hours in the scene shop to get their degree, they are required to do some for the stage craft class. Most students do the exact hours they are supposed to. But some go above and beyond or sign up for independent study and they get tapped to become student employees.

Apparently the hands on training they get from the tech director is so good, employers pretty much hire people on the spot when they hear they worked for the TD. The office manager suggested we make a list of these receptive organizations, track when they need help or not and then tell the select crew members about the opportunity (and perhaps email the former select crew members)

The most attention demanding thing on my desk these days is a College Strategic Plan form I have to fill out. Essentially what it means is that I have to figure out how what the theatre is doing and what it wants to do fits in with the goals and objectives of the college as a whole.

As reluctant as I am to admit it, this is a good thing. The common wisdom is that most arts organizations write up their mission statement and then put it away in a closet only bringing it out to copy it down for grant proposals. This whole project forces me to look at the mission statement and think about how it can manifest itself in the context of the college mission.

This is not to say I want to do it. I pretty much spent 3 hours today skirting around the edges of it, allowing myself to be distracted from it to deal with other concerns.

Eventually I got down to business and to my surprise, found that I actually had a lot of ambitions that fit into the goals and objectives.

Now my problem is writing justifications for what I want to do. The vogue these days is student learning outcomes and since I am a non-instructional unit falling under a non-credit division. One of the unrealized goals of the last strategic plan was to upgrade the position of the theatre clerk to a classification that reflected the job she actually does.

This time around however, I have to fill in a box that describes how student learning will benefit. I just don’t think it would be wise to note that paying for the job she is actually doing will prevent her from venting her frustrations with a shotgun thereby securing the safety of the students.

Speaking of unrealized goals, looking over the old strategic plan and discussing it with the clerk and my predecessor, I came to realize there were a lot of goals in there that other divisions are probably only vaguely aware they were supposed to be accomplishing in conjunction with us.

My predecessor decided to respond to the politics of the college by finding every opportunity she could think of to propose programs and projects, many of which included other divisions and departments. Her strategy was to get the theatre mentioned in as many places a possible so that the 99.5% of the faculty, staff and administration that never attended performances would at least gain the impression that a lot was moving and shaking over there.

So I am reading over the old document and am getting really impressed by the ambitious plans people had. I am on my way out the door to talk to our once and future partners about revisiting these goals for the future when the office manager stops me and sort of sheepishly informs me that she and the old theatre made the goal up with minimal consultation with these other people.

Now I am sitting here thinking what a good idea some of these things are (which is probably why they were among those that made the cut to be included in the last plan) and wondering if I will have the staffing to pull it off and should I maybe go and consult with these other folks in earnest.