Importance of the Personal “Why”

by:

Joe Patti

Scott Walters has a couple of entries on Theatre Ideas worth reading if you have a career in the arts or are considering having a career in the arts or if you think an arts degree is useless. (My assumption is there aren’t a lot of the latter in my audience, but if there are, read on.) If you haven’t read his blog before, Walters is a theatre professor who is eminently concerned that higher education theatre arts training programs, are not adequately preparing their students for the the real world upon graduation. This includes reinforcing some unrealistic expectations in the students. Some of his entries have been about how training programs and the system that surrounds them are failing the students, others have been about that and how students can fail themselves.

Given this context, I was interested in reading about how he would answer a theatre major who expressed some trepidation as she was about to graduate. (Part Two appeared today.) While the state of things does weigh heavily on his mind, Walters shows his wisdom by urging his student not to define herself primarily by her theatre degree, but to also make her degree meaningful to herself.

Let’s start with what you have going for you. This has nothing to do with theatre:

1. You’re smart.
2. You’re articulate.
3. You’re likable.
4. You’re educated. (you have a BA)
5. You can work as part of a team. (that’s what shows are based on)
6. You are self-disciplined. (or else you wouldn’t learn your lines and show up for rehearsal when scheduled)
7. You can present yourself in front of people. (acting)
8. You can manage people. (directing)

So you have all the tools to be successful in whatever you do. Remember that — the conventional wisdom that a degree in theatre isn’t useful in “real life” is stupid. Don’t accept the fallacious idea that your options are waiting tables or working temp.

This may sound a lot like one of those rationalizations about how your degree in an apparently less than marketable field really gives you skills applicable in any industry, but he tells her there is some additional work she will have to do to discover what place her degree in theatre will have in her life. He urges her to do some thinking/journaling/talking to discover what her “Why” is. This is related to the post I did on the ““why” that drives big companies, only on a personal level. Again, he urges her not to define her why specifically in relation to theatre. In today’s sequel entry he says:

“Also, beware of this phrase: “Theatre is the only way I know…” To put it bluntly, theatre isn’t the only way to do anything. If that’s the only way you know how to do something, then you need to use your imagination a bit more, because there are lots of ways to accomplish a “why.” So you say ” Theatre is the only way I know to throw what I think I know and believe out there- to bounce it off someone else’s life, their perspective, their beliefs- and get an immediate response.” Really? What about more direct, less mediated ways like, say, having a conversation or writing an email or giving a speech on a street corner? Wouldn’t those options also involve saying what you believe and getting an immediate response? Wouldn’t it be more direct to become a minister or a politician rather than an actor? And are you really saying that, as an actress, you will always be speaking about what you think you know and believe? When you do that industrial, or TV commercial, or get that gig in Jersey Boys, will you be speaking your truths? Or will you, instead, be providing the mouthpiece to speak somebody else’s truths?”

It occurred to me as I read this that there should be an expectation of a type of two way street. If we want people to value their activities watching movies, singing in the church choir, dancing, writing, etc as arts participation, it is only reasonable that we encourage people with arts training to values their general abilities and activities in a non-arts context. After all, if we want to advance the value of arts education and creativity to business and industry, it would seem appropriate that we advocate employment/involvement in non-arts business and industry to those with arts training. The burden for making a case for creativity can’t be borne by the accountant who was in high school band alone. There have to be some exemplars from the arts world standing up too. What Walters says about arts people not selling themselves short by defining this as being a temp or waitress is right on the money.

Info You Can Use: What Is Lobbying and Can I Do It?

by:

Joe Patti

I wasnʻt looking for it, but I fortuitously stumbled across a post from last year on Charity Lawyer Blog regarding lobbying and what sort of activities constitute lobbying and what doesn’t. There are a number of activities that don’t constitute lobbying, many of which are obvious such as sending your season brochure to people or efforts made with one’s own resources and time. There are other nebulous areas which may leave one wondering if they qualify as lobbying or not that are addressed by writer, Ellis Carter. I have only included a short list of the permitted activities.

# Some communications with executive or administrative officials. Communications with executive or administrative officials or their staff where (i) there is no reference to a specific legislative proposal; (ii) no view is expressed on such a proposal; or (iii) the official or staff person will not participate in the formulation of the legislation are not lobbying.

# Attempts to influence regulations or other administrative or executive action. Attempts to influence regulations or other administrative or executive action (including those that are implementing legislation) are not considered lobbying, even if the recipient of the communication is a legislator. This is because the action sought is not itself legislation.
[…]

# Responses to legislators asking for technical advice. Responding to written requests from a legislative body, committee or subdivision (not a single legislator or informal group of legislators) for technical advice or assistance on pending or potential legislation is not lobbying.

# Nonpartisan analysis, study or research on legislative issue. Making available the results of nonpartisan analysis, study or research on a legislative issue (with no direct call to action if it is communicated to the general public) is not considered lobbying. This must constitute an objective, educational presentation but may express an opinion or conclusion as to the desirability of legislation.

# Discussions on broad policy issues. Discussions of broad policy issues requiring a legislative solution are not lobbying, so long as the merits of the specific legislation are not discussed.

While I knew that 501 (c) 3 organizations could lobby, I didn’t know that the amount they could expend was determined on a scaled percentage of the organization’s total exempt purpose expenditures. This gets a little complicated because there are different percentages for direct lobbying and grassroots lobbying and what sort of funds those percentages apply to so I will direct you to the Charity Lawyer blog entry for more detailed information.

The definitions of direct and grassroots lobbying, according to the blog are:

* Direct lobbying. Direct lobbying is a communication with a legislator, an employee of a legislative body, or any other government employee who may participate in the formulation of the legislation that both (1) refers to a specific legislative proposal and (2) reflects a view on that proposal.

* Grass-roots lobbying. Grass roots lobbying is a communication with one or more members of the general public that: (1) refers to a specific legislative proposal, (2) reflects a view on that proposal, and (3) includes a “call to action”, directly or indirectly encouraging the recipient of the communication to engage in direct lobbying.

Carter points to the Alliance for Justice website as a resource for more information on lobbying and advocacy.

Info You Can Use: Board Minutes

by:

Joe Patti

Emily Chan over at Non-Profit Law Blog has written a two part series on board minutes. Both entries comprise a fantastic resource for anyone who has questions about the format and content of board minutes and the laws surrounding them. I was fortunate enough to be working on my most recent board minutes when part 1 was published and made some changes in response to the suggestions she makes. I am also a big arts administration geek and excitedly awaited the second installation of the series so I could post about it.

Part One is mostly about the format and content of the minutes. In it, she enumerates some common mistakes that are made.

* Failing to document a quorum was present;
* Failing to document or provide a clear description about a board action taken;
* Drafting a transcript of everything said at the meeting, including information that might be harmful to the organization if read by someone with access to the minutes (e.g., employees or members) or by a court reviewing a board action;
* Drafting and distributing minutes to directors after a lengthy period of time has passed;
* Waiting to approve minutes from past meetings until a substantial period of time has passed, decreasing the likelihood that mistakes will be caught and corrected; and
* Failing to maintain a reasonable document management system, resulting in the loss of minutes from past meetings.

The format of the minutes can vary, but a person unfamiliar with the organization and the issues it faces should be able to easily understand what happened in a meeting and what decisions were reached. Chan outlines what specific information that should appear in the minutes. She also discusses what information should be kept confidential, how a board should proceed into executive session to keep that information confidential, how the minutes should reference the executive session and how the minutes of the executive session should be kept.

The format should be standard from meeting to meeting, including the detail in which decisions are recorded. Minutes should be issued before the next meeting or within 60 days of the last meeting and kept forever. I always wondered about that last part. Minutes are among the items the IRS advises a non-profit keep for ever.

Which provides a segue to Part 2 of the series which deals with the legal aspect of board minutes. Directors and members both have a right to access the board minutes. The rules relating to access vary from state to state, Chan deals with California’ laws.

The IRS also has an interest in seeing the minutes. The bulk of the entry is devoted to discussing what practices are important to stay in compliance with rules and regulations for non-profits related to governance, tax code and audits.

Different agencies of your local and state government may also want access to minutes, especially if the organization is involved with legal actions associated with decisions made by the board. In the course of the merger my presenters consortium is seeking to pursue with a sister organization, the secretary of state requires copies of board minutes where different decisions and resolutions were discussed and passed.