What Is Being Done In Your Name While You Are Away From The Office?

I flipped my notepad over today and realized there was an important point I omitted from my discussion of the Americans for the Arts webinar I cited yesterday. Important enough that I am doing a very rare Thursday post.

Mollie Quinlan-Hayes from ArtsReady made participants aware that there are already scammers out there raising funds in the name of arts entities and other non-profits. The fact so many people are working from home and not staffing office phones or regularly monitoring social media traffic may leave organizations unaware that there is suspicious activity going on in your name. At the very least, be sure you are paying attention to any use/mentions of your organization on social media so you are aware of how your name is being used.

Some other important, though less crucial tips that came up in Mollie Quinlan-Hayes’ section of the webinar yesterday that I didn’t mention was suggestions organizations work on some of their emergency planning resources. Like:

•Drop Dead Book – document of processes and procedures someone else can follow if you were to drop dead.
•Bug out Bag/Box – if you need to evacuate your office quickly, can you grab what you need to work remotely in a short amount of time

Another suggestion was to do cross training having staff interview each other about their jobs so that there isn’t only one person who knows how to do the work.

 

 

About Joe Patti

I have been writing Butts in the Seats (BitS) on topics of arts and cultural administration since 2004 (yikes!). Given the ever evolving concerns facing the sector, I have yet to exhaust the available subject matter. In addition to BitS, I am a founding contributor to the ArtsHacker (artshacker.com) website where I focus on topics related to boards, law, governance, policy and practice.

I am also an evangelist for the effort to Build Public Will For Arts and Culture being helmed by Arts Midwest and the Metropolitan Group. (http://www.creatingconnection.org/about/)

I am currently the Director of the Grand Opera House in Macon, GA.

Among the things I am most proud are having produced an opera in the Hawaiian language and a dance drama about Hawaii's snow goddess Poli'ahu while working as a Theater Manager in Hawaii. Though there are many more highlights than there is space here to list.

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