Corralling The Wild Volunteer

The Wall Street Journal had a story entitled Docents Gone Wild sharing some stories about museum docents going off script, treating visitors rudely or diverting people away from works of art they didn’t approve of.

The take away for me wasn’t so much that you have to keep an eye on those crotchety senior citizens as much as the retirement of the Baby Boomer generation provides an opportunity to mobilize a large cohort of people on behalf of the arts. Only it will require some effort to effectively engage and train them.

In some respects this idea is a complement to the series on arts and aging/healing that Barry Hessenius hosted last month. That series dealt with the idea that there is an unmet need that the arts can respond to that is only going to grow as the Baby Boomer generation ages. However, currently most arts organizations lack the capacity to do so.

In terms of enlisting retirees as volunteer or in a type of semi-retired/second career role, arts organizations’ ability is a little more developed, but can still be improved. These retirees are people who are transitioning out of careers as highly skilled professionals and will likely enjoy a longer, healthier post-retirement lifestyle than their parents had.

They may want to contribute more than just ushering, envelop stuffing and phone answering during their retirement. If they can’t find an activity to hold their interest, they may choose another activity that they feel is better suited to the energy and ambition they feel they have.

Arts organizations may be wary about involving additional older folks on their boards of directors when they are desperately seeking younger voices, but it wouldn’t surprise me if some organizations managed to create special task groups that mobilized to advocate and lobby for them with government entities.

For all the foibles their docents may exhibit, I am pretty impressed by the rigor of the training program these museums have instituted for their docents. Not that I would increase the training we give our volunteers for its own sake, but it makes me wonder if we are investing enough attention to our training as well as care and feeding of our current volunteers even before addressing the issue of being prepared for new arrivals.

As I was I writing this post, I had a vague recollection of some futurist like John Nasbitt (Megatrends 2000), Faith Popcorn (Popcorn Report) or Alvin Toffler (Future Shock) coming out with a book in the last 10-15 years that said retirees would gather into fairly insular communities termed something like Yogurt Communities because they would value “active cultures” or cultural activity. I wonder if anyone can remember it because I can’t find it. I was curious to do a check back to see if predictions were coming to pass.

Marketing Begins At Home

I do a lot of talking about how marketing is the business of everyone in the organization, not just the department bearing that name. Everybody needs to be invested in the organization and its goals. I often use the example of telling your organization’s story while you are in line at the supermarket.

A lot of what I and others write about in this vein stresses the importance of relating your story to external audiences. But I have slowly come to recognize the success of those efforts really depends on your success in relating that story to internal audiences first.

Even if the whole organization is supposed to be responsible for telling the story, its likely that the story may only remain fresh and alive for the people in the marketing department who deal with it everyday. They are the ones that have to take the full page press release and compress the information and concepts for consumption on webpages, social media, 30 second PSAs, posters and print ads. They are constantly having to distill information in order to maintain its essence.

Something I have noticed in my own experience is that staff and board members who helped with the programming and writing of brochure descriptions don’t seem to know as much about the performances as I do. Then I realized it was because I am interacting with marketing materials and having conversations about opportunities for interesting education services on a weekly basis.

Despite being deeply involved with the process for a fair amount of time, other board and staff members end up months removed from their efforts.

Arts organizations advertise and send out emails to remind the general public about events we previously announced in an effort to engage them as the time approaches. There probably needs to be a corresponding internal effort as well. You can send staff emails, briefing sheets and talk about events in board and staff meetings, but emails get deleted and people often just want to get out of those meetings.

However, people often have a tendency to avoid work, right? Water cooler type conversations about why upcoming events are going to be interesting can make a deeper, more lasting impression on people and help to make them better advocates. Especially because instead of receiving a general announcement, they are getting the message customized for them.

Even if other employees are insiders to a degree, they can often serve as the initial sounding board/guinea pigs for approaches you will use with the general public. Volunteers may especially be valuable in this regard since they are probably invested enough in the organization to provide feedback, but may be disconnected enough from the inner workings that they are only slightly more aware of the organization’s activities than the average attendee.

In many respects, marketing definitely begins at home. Even if everyone is working together to make every event a success and are clearly invested in seeing everything come off well, it is far too easy to assume everyone is equally as knowledgeable about the value of the event.

Marketing may be the business of everyone in the organization, but there are always going to be people who know more and are more passionate about events than others. Whether they are officially part of the marketing or artistic team or not, it is always going to be incumbent on them to pass on the knowledge and instill the passion in the other employees to enable them to be effective representatives.

Who Are The Must Reads In The Field…..

…and how do you know?

I frequently promote ideas Seth Godin posits on his blog and show how they connect with the arts.

I do it so frequently, you may be astonished to learn this ain’t one of those times.

And really, someone probably isn’t worth reading if your thought processes always align.

Last month he made a post essentially calling people out for not being aware of the leading voices in their area of endeavor.

He ends the post with:

The line between an amateur and professional keeps blurring, but for me, the posture of understanding both the pioneers and the state of the art is essential. An economist doesn’t have to agree with Keynes, but she better know who he is.

If you don’t know who the must-reads in your field are, find out before your customers and competitors do.

Too much doing, not enough knowing.

While I am secure in the knowledge that I am undoubtedly one of the must-reads in my field and need only listen to the voices in my head if I wish to be enlightened, even I have to ask who the heck has the time to identify and follow all the must-reads in their field.

Twenty years ago, it was possible but now there are so many insightful minds expressing themselves I have a hard enough time keeping abreast of everyone I follow. I often discover to my chagrin that the people I thought I had included in my Twitter and news feeds aren’t in there.

I would agree with the general concept that arts professionals could do a better job staying abreast of new ideas and trends that will help them work smarter over shorter hours.  I will also concede that my ability to read a lot of material and distill it into blog posts is partially attributable to the fact I, (by way of metaphor), have a small lawn to mow and I don’t devote a lot of time weeding my flowerbeds.

I don’t know how the rest of you manage.

There are two main problems with institutionalizing the concept of must-reads.

One that is significant for the arts is the attitude of “how could you not know about X?” which has, fairly or unfairly, contributed to the image of the arts as elitist.  (Do such people exist in great numbers? While I have often been intimidated by the idea of their disapproval, I have rarely encountered them outside of the “no clapping between movements” crowd.)

The second problem is that when you create a list of must-reads, you inevitably omit a worthy or include an unworthy, the focus turns to the validity of the list and it ceases to be useful as a guide.

For most people, the must-reads are going to be those who direct you to other interesting thought leaders. While I am eschewing list making, I think everyone can agree that my blog You’ve Cott Mail fits this description of a must-read and is a good place to start seeking people to follow.

 

How Many Agents Have You Broken Up With?

Everyday I get a flurry of emails from the agents of performing artists letting me know when the performers are available cross the course of the next year or two.  Often I notice that artists with whom I am familiar have moved under the representation of a different agent.

After my post yesterday about the evolving career prospects for non-profit executive directors, I idly wondered if anyone studied the reasons why artists change representation.

I know there is the Strategic National Arts Alumni Project (SNAAP) study which looks at the employment experiences of graduates of arts degree programs. However, I don’t think it really examines interactions with agents.

Of course, the larger issue is that not every practicing artist graduated from a degree program and wouldn’t be included in the survey.

The two major reasons artists and agents part company are either the artist doesn’t feel the agent is able to represent them well due to lack of initiative or contacts, or the agent doesn’t feel they can provide the artist with the support they need.

From conversations I have had with agents, I know that latter case can often include essentially firing the artist as a client due to feedback the agent receives about their personality or lack of organization. There are some agents who have painstakingly tried to instill good personal and business practices in their clients to no avail.

The idea that artists need to be cognizant of at least some aspects of the business side of their practice, if not take an entrepreneurial approach, has been bandied about to some degree for at least a couple decades now.

I think it would be helpful for all those involve if there was a clear picture of what leads to an artist and agent parting ways and that can be prevented or make the relationship more constructive.

A study may find that artists are choosing the wrong agent for them or vice versa and suggest steps that lead to a more enduring relationship. It may find that artists need better coaching and training at certain milestones in their career.

Agents can be a good resource for artists because they know a great deal about the employment environment and provide advice customized to the individual. (versus general advice on websites/books).

On the other hand, because agents are in competition with each other, there isn’t a lot of incentive for them to collaborate on a uniform process. (Though many certainly have worked together to establish strong standards of behavior for the industry.)

To a certain degree, this study would be about how to increase employment opportunities for artists. There have been many studies about why audiences aren’t attending performances and how to fix that. There aren’t really any studies I can think of that look at why artists aren’t being hired and how to fix that.

Its not entirely a direct result of lack of audiences because there are some performers who are getting more offers than they can accept and they aren’t all super marquee names.

My suspicion is that just as there are studies saying foundations need to change their funding philosophies to reflect the realities faced by non-profit organizations, such a study would reveal a need for presenters, casting agents, gallery directors etc., to change their approaches as well.

One of the things I would be curious to know is the comparative rates of turn over in artist-agent relationships for stage actors, screen actors, visual artists, instrumental soloists, dance companies, music ensembles, etc. I would bet there is a wide variety in the range with the standard for some being a matter of a couple years whereas others being measured in decades.